Equal pay Ensure you are complying. Ways to ensure equality in the workplace. Look at equal pay, are rights fair for both men and women?

Peninsula Team

December 09 2012

You have been presented with a claim from an employee who wants “equal pay” – what does this mean and how can you avoid it?

What does Equal Pay mean?


In short, your employee will be claiming equal pay for equal work done by a comparator employee of the opposite sex. If your employee is successful, you could be forced to pay them an increased wage and back pay for up to 6 years.
So, what is equal work? It consists of 3 areas:-
  • Like work - the same or very similar work.
  • Work rated as equivalent – work which could be different in nature, but which has been giving the same banding by you or by an independent assessor
  • Work of equal value - work which could be different in nature, but which your employee claims requires a similar level of skill and ability. For instance, a female hotel cleaner who claims she ought to be paid the same rate as a male hotel porter as the skills required for the job are similar.
Defending the Claim

The onus is initially on your employee who must:-
  • Select an appropriate comparator of the opposite sex
  • Prove that the comparator is employed to carry out equal work
  • Identify a discrepancy in pay between the two terms and conditions of employment
At this stage, you need to be able to show a non-discriminatory reason for the difference in pay.

Material Factor

You will establish a defence if you can show that the difference is due to a “material factor” such as location or experience which itself does not put one gender at a material disadvantage.

For example, your male employee may be paid more than a female doing the same job because he works in Central London or has greater experience. However, where the greater experience arises as a result of a potentially discriminatory factor (such as the female having taken maternity leave), then the defence may not succeed.

Avoiding Claims


Instructing your employees not to discuss their pay with each other is likely to be unenforceable. However, the Code of Practice on Equal Pay recommends carrying out an equal pay audit and an online facility for this is available from the Equality and Human Rights Commission.
Where you are concerned about such claims, we recommend you take specialist advice. Please call us on 0844 892 2772.

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