Get organised, get productive, get more from your working day.

Alan Price – CEO at BrightHR

August 27 2015

There are many distractions that get in the way of the day job, from taking calls to people who need your attention, from unexpected meetings to deadlines that you never anticipated. In light of this, how do you ensure you cut through the distractions and maintain your focus on the tasks at hand? Firstly, it is always helpful to have another perspective on things, in case I miss any details or an important meeting that I need to attend. At the end of each day, my assistant and I will go through my diary and prioritise the tasks for the next day. They will also help filter any emails, in order to keep the essential ones, whilst deleting those I do not need. Each morning I write down everything that I need to achieve that day, I have a Moleskin notebook, so I utilise this. Anything not achieved from the day previous goes to the top of the page, and as I complete a task I cross it off the list. Again at the end of the day, I review what I was not able to achieve and carry it over until the next day. I also undertake the jobs that I am not looking forward to first, this way I feel accomplished once the task is complete and I can then move on to the other jobs. Make sure you get into to the routine of task planning; it does not matter when this happens, but I personally feel at the end of the day works better for me. The next time I am getting frustrated with a task, to the point where I feel like I have hit a brick wall then I implement the F rule, five more minutes, it does not matter what task is in hand, I liken it to getting a second wind, you build up mental muscle and I am amazed at the number of times I then get to complete whatever the task is I am trying to accomplish. If after five minutes I am still in the same position then I will move it aside until later in the day or roll it over until tomorrow, but I can do this knowing that I gave it my all. Like many people, we all have a multitude of tasks to complete at the same time; it can be difficult to know where to start. It can be easy to work on more than one task at the same time, this often distracts me. I have a clear rule that I will undertake one task at a time, this way it ensures that I can give it 100% attention. I remain focussed and whatever it is I am doing becomes my priority. This is another problem, which tasks take priority, you can put the tasks in the order that you need to complete them once you are making your daily list. As I mentioned previous undertake the jobs that you know will take up most of your time first, this way you can get them out of the way and you are less likely to procrastinate. Use apps or online resources to help you manage tasks. There are numerous resources that you can take advantage of which enables you to organise more effectively. Whether it be Goggle Tasks or the built in task manager on your iPhone, if you find that an app can help then take advantage, I find that cloud based options are more effective because I can switch between desktop and my iPhone to input, access or cross off the tasks that I need to complete, so utilise all the options you have at your disposal, if it helps then use it. Hopefully, my advice on ways to get organised will help you, it does not matter whether you use high tech options or pen and paper, or indeed a mixture of both, if they help then take advantage. Getting to grips and keeping organised has helped me manage and get through my task list. It is all about organisation and now I find myself more productive - I hope my advice helps you.

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