As many more organisations are now implementing smoking policies which cover the use of e-cigarettes I thought I would provide guidance on drafting a policy. Policies work most effectively when they are clear and simple to understand. Your employees already know the policy in relation to normal cigarettes so expanding the policy will mean that there is no confusion.
Whatever you decide about the use of e-cigarettes in the workplace you need to set the position out clearly within your policy. If you are going to ban them alongside normal cigarettes then your policy needs to say that specifically.
If you have any designated smoking areas then your employees will be able to use e-cigarettes there just as they would normal cigarettes. Make it clear that the use of e-cigarettes in any other area will be treated in the same way as smoking normal cigarettes.
If you are inclined to allow the use of e-cigarettes then your policy needs to set out what restrictions, if any, you want to place on where they can be used and the frequency.
Whatever you decide, this needs to be fully communicated to your employees and your policy should clearly set out the consequences of breaching the company rules. Your employees need to fully understand that any breach of the smoking ban will be taken through the disciplinary procedure and the severity with which it is viewed.
If you need any further clarification on the issue then please contact Peninsula Advice Service on 0844 892 2772.