Many businesses look forward to the holiday season. The Christmas parties, the Christmas break, maybe a surge in seasonal sales and, of course, the anticipation and excitement of a brand new year ahead. But there is another holiday season just around the corner and you’ll need to be ready as it’s going to be a busy one: Holiday Booking Season.

We analysed holidays processed by Peninsula members using our absence management software, and found that the biggest spike in holiday requests comes in the first week back after the Christmas break.

We know that booking and processing annual leave can be time-consuming for both employers and employees: the forms, the spreadsheets, updating the holiday calendar, calculating entitlements, trying to decide who gets priority over other employees… it’s a hassle at the best of times. Even more so when there are multiple requests coming in at the same time. Admin nightmare.

So, what are the potential pitfalls and how can you make sure you’re set up to handle them?

Holiday clashes

With so many requests coming in at the same time how are you ensuring that there are no conflicts? If you are using a paper or spreadsheet based system, it can be all too easy to approve a holiday only to later realise that you’ve also approved someone else’s holiday at the same time. By then all their holidays may be booked, meaning you have to spend time, effort and potentially money ensuring that you have the cover to keep your business running.

Admin errors

We’ve all forgotten things from time to time; we’re human after all. But when it comes to paper-based or spreadsheet systems, the opportunity for mistakes to happen is much higher. Forms going missing, not using the right version of the spreadsheet, incorrect formulae, not updating the holiday calendar, deleting the spreadsheet. These are just some of the problems that can occur, and when it comes to the January rush, errors could lead to big problems later on.

Calculating holiday entitlement

The likelihood is that you have some full time and some part time staff, perhaps some work in hours, other days. Calculating holiday entitlement based on different working time patterns can be time consuming and prone to errors. Not only that, once you’ve worked it all out, you’ve got to keep on top of how much has been used and how much is remaining.

So, what’s the solution?

You can take the hassle out of managing holidays altogether by using people management software like BrightHR from Peninsula. With BrightHR your staff can see how much holiday they have and request leave in just a few clicks. You’re instantly notified of all requests, can check for any conflicts, and approve or decline holidays in a couple of minutes. Not only that, BrightHR will work out all your holiday entitlements for you. No more annoying paperwork, no more errors.

That’s not all BrightHR can do. To find out more, visit the BrightHR site or call 0844 892 3928.