What are my legal HR obligations as an Ontario employer?
Having a clear understanding of HR responsibilities is crucial for employers, as it directly impacts the effectiveness in which they manage their people and the workplace they create. So, here are the HR obligations Ontario employers need to be following in 2020:
Workplace postings required by law:
- Poster: “Health & Safety at Work: Prevention Starts Here”: This poster should cover the rights and responsibilities of workers, supervisors and employers by the Occupational Health & Safety Act. Employers must have the poster in English and the main language spoken in the workplace.
- Poster: “What you Need to Know” about the Employment Standards Act: Employers are no longer required to post this poster in the workplace; however, it should be distributed to all employees.
- Poster: “In Case of Injury” if your workplace is covered by the WSIB: This poster required by the Workers Safety and Insurance Board (WSIB) and details the steps workers and employers must take if an injury occurs in the workplace.
- A copy of the Occupational Health and Safety Act needs to be on the company website.
Policies employers must have in place:
Employers in Ontario have a legal obligation to have an Accessibility policy, Workplace Health & Safety policy, Workplace Violence policy, and a Pay Equity Plan policy (the Pay Equity Plan policy only applies to businesses with 10 or more employees).
Health and Safety Committee Representative is a must:
For organizations with more than 5 but less than 20 employees, a Health and Safety Representative is a must. For organizations with 20 or more employees, Ontario legislation requires a Joint Health and Safety Committee be formed in the workplace and trained.
Accessibility for Ontarians with Disabilities Act (“AODA”) Deadlines:
By December 31, 2020: organizations with 20 or more employees in Ontario must file an Accessibility Compliance Report. Employers can access the form for the Report and additional information on the Government of Ontario website. Smaller organizations, between 20 and 50 employees, are only required to finish an accessibility report to the accessibility standards for customer.
By January 1, 2021: the deadline by which organizations with 50 or more employees in Ontario must make website and web content accessible to the WCAG 2.0 standard.
Ontario employers have a legal obligation to perform:
- Violence prevention and training;
- Harassment prevention and training;
- AODA training; and
- Health and Safety prevention and training.
Although not legally mandatory, employers can benefit from other policies like privacy, intoxicants (including cannabis, as well as alcohol), human rights, and accommodation.
Need help staying compliant with your provincial legislation?
Our HR experts can help. Speak with one of our knowledgeable advisors today to find out your employer obligations and to ensure your business is operating in compliance with Ontario’s Employment Standards legislation. Call us today: 1 (833) 247-3652.