Not sure what Health & Safety issues to report or how? In this guide, Peninsula covers the process of reporting incidents to the HSE. Read more.
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What is a Health & Safety Report?
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HR management outsourcing is when a team of experts manage your HR by looking after your contracts, policies, and procedures.
These are the HR essentials every business needs. Without them, your staff could bring successful claims against you, you could lose thousands in legal fines, and even face prosecution. Never underestimate the benefits of HR support for a small business.
We have years of experience in providing HR for SMEs and HR management outsourcing. Contact us to see how we can support you, including HR advice for small businesses - as well as medium and large companies.
Good human resource management is having round the clock support when you need it the most.
Whenever there’s a staff challenge or an important legal update, you just pick up the phone and get the help you need – no matter the time or place.
The main benefits of HR outsourcing are:
- Cost saving: Reduces the expenses for such things are hiring, training and employing an in-house HR team.
- Time saving: Saves time for staff members away from HR tasks.
- Improves expertise and compliance: Provides ongoing advice and support to ensure complete and total compliance.
- Reduces risk: Reduces the risk of any payroll and compliance failures.
Outsourcing HR is cheaper than hiring internal staff and saves you money overall when it comes to your HR service. Plus, you avoid making mistakes that could cost you heavily in claims and legal fines down the line. Every business should consider HR support as a way to avoid claims.
Peninsula is one of the leading HR outsourcing services in the UK, and by working with us you get access to our HR advisory service. Contact us for your outsourced SME HR today.
The key functions of HR outsourcing services are:
- Payroll and benefits: Helps a business to manage employee wages, tax processing, and employee enrolment.
- Recruitment and onboarding: Helps with job descriptions, sourcing new candidates, interviewing, and ensuring a smooth onboarding process.
- Compliance with employment law: Helps to ensure compliance with ever-changing employment legislation.
- Employee relations: Helps to manage grievance and disciplinary procedures, and any ongoing support that's required.
- HR admin: Helps to handle and manage daily tasks, such as employee records, sorting employment contracts, and processing any leave requests.
- Training and development: Helps to create and deliver staff training programs to improve employees' skills.
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As an employer, you have a duty of care towards your employee’s Health & Safety. This extends to reporting Health & Safety issues in the workplace.
If you leave these unattended, you may have them reported by your employees, which can cause issue with HSE. Even worse, an employee could have an accident leaving you liable to financial consequences.
This includes creating detailed risk assessments to help prevent accidents and keeping a report of any accidents that occur.
Some are used to ensure businesses in dangerous industries are taking necessary precautions. Whereas other data is collected by enforcing authorities to produce statistics on workplace injury trends.
Here are the main formats used in Health & Safety reporting.
Work-related accidents which cause death or reportable injuries.
Cases of certain reportable work-related illness.
Certain ‘dangerous occurrences’ that could result in injury or death.
Read our guide on RIDDOR reporting to learn more about the different incidents you are required to keep a record of. Stay compliant with RIDDOR by downloading our , access yours now.
COMAH
Safety reports are required by The Control of Major Accident Hazards (COMAH) Regulations 2015 for businesses that manufacture, store or use dangerous substances in amounts above a certain quantity.
Health and safety law requires you to prepare a major accident policy (MAPP) and a separate safety report, if they class your business as an upper tier operator under COMAH15. The safety report should detail the correct procedures for handling dangerous substances in a way that limits consequences if an accident occurs.
This report needs to be kept up to date if there are any changes to the workplace or the way people work. You must also review it every five years. Businesses that are classed as lower tier operators only need to create the MAPP.
The Health & Safety Executive (HSE) outlines strict Health & Safety reporting procedures. These procedures include guidelines on timescales for reporting an injury and the information that should be included.
So how and when should you report Health & Safety risks?
When to report to Health and Safety Executive
You must make a report to HSE for incidents including:
Accidents resulting in death.
Accidents resulting in ‘specified injury’ to workers.
Accidents requiring hospital treatment to non-workers.
Dangerous occurrences, such as the failure of lifting equipment.
A ‘specified injury’ can include:
Fractures, other than fingers, thumbs or toes.
An accident likely to result in permanent loss of sight or reduction in sight.
Any burns or scalding injury.
Loss of consciousness caused by head injury or asphyxia.
Any degree of scalping requiring hospital treatment.
Any injury arising from working in an enclosed space.
You must make a report within 10 days of the incident. If a worker can’t work for a week or more, they extend the deadline to 15 days.
A report should only be made by ‘responsible persons’. This can be an employer, the self-employed or a person in control of work premises, such as a site manager.
How to report accidents to HSE
Reporting Health & Safety issues in the UK is fairly straightforward, if you follow safety procedures before an accident occurs.
Incidents resulting in death or a ‘specified injury’ can be reported on the phone. All other accidents can be reported with the forms on the HSE website.
There is a lot to keep in mind when managing health & safety and getting it wrong can be disastrous for small businesses.
Failure to report an accident carries fines of up to £20,000 in the Magistrates’ Court. Or unlimited fines if taken to Crown Court. You also risk up to two years imprisonment.
With Peninsula’s Health & Safety support, you get access to our 24-hour advice line staffed by trained health & safety experts who can guide you through the reporting process. Call today on 0800 028 2420.
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