Health & Safety software is a digital platform that helps businesses manage their employees’ health, safety and welfare with a centralised system for tasks like risk assessments, incident reporting, and compliance tracking.
Businesses that leverage Health & Safety software experience optimised operationality and meet legal requirements, reducing the chance of fines from Health & Safety incompliance.
The main functions of Health & Safety software include:
- Risk management: Conducts and records risk assessments, helps identify and control hazards.
- Incident reporting: Simplifies the reporting and investigation of workplace accidents.
- Audits & inspections: Streamlines the management safety audits and inspections.
- Compliance & training: Monitors training assignments and ensures compliance with the latest Health & Safety regulations.
- Document management: Gives companies a secure digital location for important and sensitive information.
- Reporting & analytics: Creates reports and gives real-time data to track safety performance, as well as highlighting areas for improvement.
Why is Health & Safety important?
Health and Safety at Work etc Act 1974
Firstly, it is a legal requirement for businesses with five or more employees to have a written Health & Safety policy. Ensure you're legally compliant, download our Health & Safety policy template.
Furthermore, Health and Safety at Work etc Act 1974 outlines duties and responsibilities that employers, employees and the self-employed must adhere to. It sets out key provisions, including:
- General duties: The Act imposes a duty on employers ensure the health, safety and welfare of their staff. Employees must take reasonable care to manage their own Health & Safety, as well as looking out for others.
- Safe working environment: Employers must provide a workplace that’s safe to work in. This includes safe equipment and suitable working conditions, like lighting and ventilation.
- Welfare facilities: Areas for taking breaks and washing facilities must be provided by employers.
- Information & training: Training and information to support employees conducting their role safely must be given.
- Risk assessments: As per legislation, employers must carry out risk assessments to identify and mitigate hazards in the workplace.
- Control of dangerous substances: It gives a framework for handling and storing dangerous substances, as well as reducing emissions into the atmosphere.
- Enforcement: The Health and Safety Executive (HSE) enforce the Act. This body has the power to issue improvement notices and prosecute offenders.
Health & Safety fines
Incompliance has heavy consequences for businesses. The Health and Safety Executive issued significant penalties for Health & Safety breaches:
- Cambridgeshire County Council: After admitting liability for numerous safety failings on its Guided Busy, the council was fined £6 million with almost £300,000 in costs.
- British Airways PLC: British Airways was fined over £3 million after two employees fell from a height and suffered serious injuries; they had breached Work at Height Regulations 2005 Regulation 6(3).
- Industrial Chemicals Ltd: Following two acid leaks, Industrial Chemicals Ltd was fined £2.5 million.
- Tata Steel: A contractor was fatally crushed whilst carrying out maintenance on a large conveyor system. Consequently, Tata Steel was fined £1.5 million.
- Bestway Northern Limited: When acting as a banksman, an employee was crushed by a reversing HGV. As a result, the company was fined £1 million.
Simplify Health & Safety with the latest software
Rather than juggle multiple apps, your business can benefit from a single piece of Health & Safety software that’s been designed to refine processes.
Peninsula’s software provides businesses with everything they need to protect your business and employees.
Health & Safety audits
Most employers (around 95%) are oblivious to the fact that they have at least 5 critical hazards in their workplace.
With Peninsula’s Health & Safety software, you can book Health & Safety audits carried out by SafeCheck.
What makes SafeCheck dependable? Here’s an overview:
- Industry-leading guidance from the UK’s most-trusted Health & Safety consultants.
- SafeCheck auditors have qualified expertise.
- They’re five-star rated, with 99% of our clients rating the service “great” or “excellent” on Trustpilot.
- A comprehensive breakdown of the hazards in your business—and how to rectify them.
- Our auditors will let you know if you’re meeting UK legislation.
Risk assessment software
Through Peninsula’s Health & Safety software, you can arrange to have a consultant conduct a workplace risk assessment in person at a time that suits you.
Receive annual visits with thorough feedback to be confident your business is still meeting Health & Safety regulations.
There’s also a host of online tools engineered to save you time on your risk assessments with step-by-step guides and ready-made templates.
Health & Safety documents
Legally, your business must have Health & Safety documents. They can be difficult to draft, but our Health & Safety consultants are available to offer unlimited advice and review your documents to ensure they meet the necessary standards.
In addition to limitless support, you’ll have over 600 Health & Safety templates that accessible via our Health & Safety software.
24/7 Health & Safety advice
Clients that use our Health & Safety software have access to unlimited Health & Safety advice and support.
Better yet, our Health & Safety consultants are fully qualified—either with RoSPA or IOSH certifications.
Your business is legally obliged to have an appointed Health & Safety professional, and lending to our expertise, over 30,000 choose our Health & Safety management system to safeguard their staff and business.
FAQs: What is Health & Safety software?
What are the main benefits of using Health & Safety software?
As a business, you’ll have improved compliance (avoiding penalties), increased efficiency, a culture that promotes safety, and as a result, reduced costs from workplace accidents.
Is Health & Safety software only for large companies?
No, it isn’t reserved for large enterprises. Health & Safety software for small businesses exists because SMEs need protecting, too. Also, software is scalable.
What should I look for when choosing Health & Safety software?
Scalability is important, as you’ll want your Health & Safety software to grow with your business. It’s vital the software’s compatible with mobiles, has functions for analytics, and is easy to use.
Where to buy Health & Safety software?
Before purchasing Health & Safety software, it’s advisable to book a demo to see if it’s a good fit for your business.
Final say: What is Health & Safety software?
It’s a digital platform created to support businesses of all sizes to stay compliant, protecting their business and staff from Health & Safety matters.
Companies get access to a suite of tools that assist all things Health & Safety, ensuring they’re not subject to fines or injury to their staff.
Learn more about Peninsula’s Health & Safety software
Be it injury to your employees or heavy fines, breaching Health & Safety regulations will have severe consequences for your business.
Thankfully, our Health & Safety software exists to serve your business, keeping it protected.
As well as market-leading software, you’ll get access to 24/7 Health & Safety advice and unlimited support with documentation.
For further information, request a call back or contact us on 0800 158 2313.
