A breach in your private data can have extremely serious consequences, so it’s very important you maintain a strict company policy for all of your data. But what will happen if there’s a breach of the Data Protection Act by employees? There are, potentially, major legal ramifications, so this guide will take you through the right procedures to follow.
Data protection principlesThe General Data Protection Regulation (GDPR) arrived in May 2018. It’s overhauled how you must not process and handle personal data. Now, you and your employees have various new responsibilities to consider. And the Data Protection Act also helps to maintain the basic principles of GDPR. You can read more about GDPR on Acas’s feature guide. In the meantime, there are six important data protection principles to keep in mind as part of GDPR law. GDPR brought about sweeping regulation changes for businesses not just in Europe, but across the whole world. And there are six privacy principles you have to adhere to. These are:
- Lawfulness, fairness, and transparency.
- Purpose limitations.
- Data minimisation.
- Storage limitations.
- Integrity and confidentiality.
What’s personal data?For clarity, what exactly is a user’s personal information? Well, it’s details that make an individual identifiable. This data is:
- Electronically processed.
- Maintained in a paper filing network (although this will not cover all filing systems).
- Is in an accessible record (i.e. education).
How to avoid a data protection breach at workIn the event of a breach of data protection act by employees you’ll need to follow a set procedure to handle the outcome. It is your duty as a business to ensure all of your data is secure. This is so you prevent the opportunity for loss or theft. You can ensure this happens by maintaining:
- Modern security software you keep up to date.
- Risk assessments to discover any vulnerable parts of your business.
- Encrypt personal data across computers and devices.
- Use remote services on the internet for back-ups.
- Train staff so they’re aware of potential dangers.
- Hold regular third-party security evaluations for an objective overview.
- Check that any business partners also maintain high standards of security.