Free Grievance Outcome Letter

Your workplace grievance procedure is a legal requirement. It allows your employees to raise legitimate complaints about your business or a colleague.

It’s essential you understand the employment laws in the process. Which ends with a consultation and a grievance outcome letter providing the information about your findings and, crucially, the decision you’ve come to.

Download our outcome of grievance letter example today, the document outlines the essential details to include for your employee.

Peninsula provides total support on any HR or Health & Safety issue you have. From unlimited advice to our full documentation and risk assessment services, we'll ensure compliance at all times, contact us today.

How to write a grievance outcome letter

One you have followed the procedure, it will need an outcome letter. There are some basic rules you should follow to address the outcome of an investigation. These include:

• Keep your letter to the point. Cover the essential information with clear details on your reasoning.
• Avoid making any allegations you can’t prove, such as accusing the employee of making up a grievance issue. Only state the facts.
• Use formal and professional language.
• Explain the employee’s right to appeal and the process to follow.

Ultimately, you need to provide reasons for your findings that you can also back up with evidence. By downloading our grievance letter template, you'll be sure to act legally and lawfully at all times, avoiding claims being raised against you.

Don't forget to download your grievance outcome letter template today.

What should be included in a grievance outcome letter?

You need to address the employee and cover your findings, including evidence where you have it. So, you should include:

• The date.
• The employee’s name.
• An outline of the employee’s grievance complaint.
• Your research into the issue.
• Your verdict on the situation.
• An outline of the appeal process.

You can also send a grievance outcome letter to an accused colleague—if this is what the complaint involves.

In that, you can outline your findings and the course of action you’re taking.

Sample grievance outcome letter template for the UK

You can download our grievance outcome letter example for details on:

• How to word the document.
• The details to include.
• The structure of the document.
• Who needs to write it.

Remember, you should adapt this grievance investigation outcome letter to suit your business’ specific requirements.

Each employee grievance is different. So, if you keep a standard template for each investigation, make the appropriate changes for the complaint you’re dealing with at that time.

Need our help?

If after downloading our grievance outcome letter you still need advice, contact our 24-hour advice line - where our team of experts are waiting to take your call.

For any employee dispute investigations or employment tribunal representation, turn to us for immediate employment law support. Call us now: 0800 158 2313.

Don't forget to download our employer grievance outcome letter template today, and ensure your legal compliance.