What is an Employee Handbook?

  • HR Policies & Documentation

Peninsula Group, HR and Health & Safety Experts

(Last updated )

Read our Employee Handbook advice guides for employers, or contact us for further HR, Health & Safety and Employment law advice.

Jump to section:

An employee handbook is a valuable resource and reference point for all members of staff, and a good accompaniment to the Statement of Main Terms and Conditions.

Although the handbook itself is not a legal requirement, the statement of main terms is a legal requirement that must be explained to each employee during induction.

It is also a legal requirement to ensure each employee is aware of all company policies – such as grievance and disciplinary procedures, sickness absence and annual leave – which is why it is advisable to collate this information into a single handbook for convenience.

Employers can then refer staff to the handbook if the employee has any query regarding policies and procedures.

In the event of a dispute, the handbook offers a key reference point detailing the terms and conditions that both parties have agreed to. Changing these terms at any point without employee consent could result in a breach of contract on the part of the employer.

Claim your free advice call

Find the safest and easiest way to resolve your workplace issue

Book free advice call
0800 158 2313Speak to an expert 24/7

Convenience and awareness

There are a myriad of necessary legal requirements involved with any job, and so the convenience of collating them into one centralised reference point cannot be underestimated.

This makes it as easy as possible for employees to know where they stand on a particular aspect of employment – such as how to book holidays, or understanding the sickness policy.

Problems arise when the employee is not made aware of an employee handbook from the induction stage, or they have not been informed of an amended version.

It is always worth recording written confirmation from each employee once they have initially been given a copy of the handbook.

In the event that an employee breaches a key term of their employment and is dismissed, it is not likely to be a fair dismissal if the employee can prove that they have not been made aware of the terms and conditions in question.

The law behind employee handbooks

Whilst a handbook is not a legal requirement, it is a convenient way of housing legally required terms and conditions of employment.

These terms are detailed in the Employment Rights Act 1996 (sections 1 – 3).

How to write an employee handbook

An employee handbook, employee manual as it is also known, should cover every required aspect of workplace regulations. Every business is different, and may require additional information specific to the company, though it is advisable to include comprehensive detail on the following sections as standard:

Summary

Need our help?

Peninsula offers expert advice on employee handbooks. Our teams provide 24/7 HR advice which is available 365 days a year. We take care of everything when you work with our HR experts.

Want to find out more? Contact us on 0800 028 2420 and book a free consultation with an HR consultant today.

Sign up to our newsletter

Get the latest news & tips to help you stay safe and successful

FAQs

Got a question? Check whether we’ve already answered it for you…

Related guides

  • gender pay gap reporting

    Guide

    What is Gender Pay Gap Reporting?

    Pay inequality has been a prominent, ongoing issue in the UK economy for years. Not only through gender, but the government has recently found disparities within ethnic and disability demographics.

    Peninsula Logo
    Peninsula GroupHR and Health & Safety Experts
    • Pay & Benefits
  • HR salon beauty

    Guide

    HR Salon: A Complete Guide for Employers

    Industries like hairdressing, barbering, and beauty all rely on exclusive customer experience and satisfaction

    Peninsula Logo
    Peninsula GroupHR and Health & Safety Experts
    • HR Policies & Documentation
  • a hgv driver in his vehicle

    Guide

    What is a Company Car Policy?

    Read our guide on company car policies. Discover what they are, the benefits of them and what to include in yours.

    Peninsula Logo
    Peninsula GroupHR and Health & Safety Experts
    • HR Policies & Documentation

Try Brainbox for free today

When AI meets 40 years of Peninsula expertise... you get instant, expert answers to your HR and Health & Safety questions

Ask a question now
0800 158 2313Speak to an expert 24/7

Sign up to our newsletter

Get the latest news & tips that matter most to your business in our monthly newsletter.