When you’re a busy employer, the last thing you need to be spending time on is your HR admin. When your plate is already overflowing, managing every bit of pesky paperwork might be a step too far…
Between the onboarding, the performance reviews and updating your policies in line with legal updates, it’s enough to fill your time up completely – and zap you of any energy to focus on what you love.
The good thing about HR outsourcing is that you can offload that burden to external experts, freeing you up to focus on your important day to day tasks.
Maybe you’ve always thought about outsourcing your HR, but you’ve had questions about how it all works. Maybe you haven’t given it too much thought…
Whatever your stance, here’s how taking advantage of outsourced HR services can ultimately streamline your operations. So, you can unlock major benefits for your business.
What is HR outsourcing?
Firstly, let’s define what HR outsourcing is. HR outsourcing is when you essentially hand over your company’s HR admin to an external provider.
Your HR provider will handle your specific HR responsibilities– whether that be managing your documentation, like important policies and staff contracts, or providing unlimited expert advice whenever you need it.
Typically, an HR adviser will be there to handle the important yet tedious tasks you may struggle to find time for or not feel confident about. This frees up your time to focus on your business, while your HR expert handles your legal compliance.
Why outsource your HR?
There are lots of benefits to outsourcing your HR (which we’ll get to very shortly).
You might be at a point where you’re considering outsourcing because you’re looking to expand as a business and you want to make sure your processes and documents are up to scratch.
A major pro of outsourcing is that it’s a cheaper alternative to hiring a full-time HR manager.
Instead of organising an internal HR team, you benefit from professional support from a third-party provider outside of your business. This means they’re completely objective (which can work to your advantage).
And even if you do have an HR team, outsourcing can also help to alleviate some of the pressure on them too. So what are the major advantages of HR outsourcing? Here are the top ten to consider…
10 ways outsourcing HR will streamline your business
1: It helps you stay legally safe and up to date
When employment law is forever changing, it’s a big challenge trying to keep on top of the latest updates. However, failing to do so will leave your business vulnerable to legal risk and costly fines.
That’s why it’s handy to have a dedicated HR professional on hand to give you the heads up about any legal changes coming your way. So, you can prepare ahead of time. From updating your existing processes to amending your documentation, a legal expert will be there to make sure you’re protected from risk.
2: Your processes could be made more efficient with intelligent software
Innovative HR software may be included in your outsourcing service. Your experts can make sure you’re saving time and stress when it comes to HR management when you have the most advanced technology to support you.
Designed to be user-friendly and simple, HR software can help make your tedious admin tasks even easier to manage and tick off. Plus, when you’re swapping the paperwork for a secure digital platform, you’re able to store all your important documents safely in one place where they’re easy to access at a moment’s notice.
3: It can improve the overall employee experience
When you’re on top of your HR processes, you really help boost the experience for your staff.
Another way that HR outsourcing can improve the employee experience is that you have more time to dedicate to your workforce. Instead of struggling to juggle your admin on top of everything else, you can focus on new ways to reinvent the wheel, improve your onboarding processes, create new initiatives and incentives.
Fundamentally, you want efficient HR processes that follow the latest and best practices. That’s how you can feel confident that you have all the tools to maintain a happy, healthy workforce all year round.
Having round-the-clock HR support will help you keep your operations fresh and efficient, which in turn helps to keep your staff motivated. And when you have motivated staff, you’re likely to boost retention, which leads to the next point…
4: It can help boost staff retention
When you have expert support helping you to provide a positive employee experience, this also encourages your staff to stay loyal to you.
A high staff turnover is an issue in any business. Constantly recruiting and replacing employees is a massive drain on your resources. Not to mention, it’s costly.
Being able to manage smooth HR processes means you’re more likely to retain staff who want to grow with you - and save on your recruitment costs.
5: It can help attract top talent
While outsourcing your HR can keep your existing staff happy, having optimal HR functions also attracts people to your business. This will help with your recruitment.
You want to understand what makes a great employee benefit. So having expert advice to help you build a winning strategy for attracting top talent will allow you to create your dream team.
6: It can cut your risk and give you peace of mind
No business should be constantly looking over their shoulder, worrying about legal compliance. And even if you genuinely missed an update by accident, this reason wouldn’t hold up in a court room.
By outsourcing your HR, you eliminate that fear and importantly, you eliminate your risk. As mentioned, having legally watertight policies, contracts and processes takes this stress away.
Having experts on hand to stay ahead of the game so you don’t have to will give you that much needed peace of mind in the long run.
7: It's ideal when you're on a budget
Whether you’re just starting out or you’re a small business with a limited budget, outsourcing your HR can be a great way to tick off your legal responsibilities, while also saving you the expense of hiring a new recruit.
8: It allows you to focus on what you love
You became a business owner for a reason. You wanted to give something back and fill a gap in the market.
HR admin is not a simple task that you can just check off quickly. So, the more time you spend trying to figure out your paperwork, the less time you have to give to your core services.
Being taken away from doing the thing you love isn’t what you want or signed up for, right? So, concentrate on doing what you do best and leave the legal bits to your advisers.
9: It means you get expert insights to boost your HR performance
Your HR advisers can advise you on all areas in your business – from your recruitment practices to your absence management.
Having an expert’s insight will help you invest your resources wisely, instead of blindly.
10: You receive bespoke HR support tailored to your business needs
It might not be an internal team but even with outsourcing HR, you still have a bespoke HR service.
Your HR provider will be there to listen and understand your unique business needs. So, they can tailor their service to align with your goals.
Outsource your HR and maximise your efficiency with Peninsula
As an industry-leading HR and employment law services provider, over 44,000 UK businesses offload their HR to Peninsula. This helps them save time, stress and unnecessary risk.
Need to update your policies and staff contracts? Peninsula’s team of documentation experts can tailor your paperwork in line with the latest legal requirements and your bespoke needs.
Not to mention, you enjoy…
- Expert HR software – streamline your admin using the UK’s favourite HR software.
- Unlimited 24-hour advice – day or night, ask an expert your biggest workplace queries.
- Unlimited documentation support – get expert-crafted policies and contracts made for you.
- Legal support – from advice to legal representation, legal support is on hand to guide you through your toughest challenges.